Capture in seconds
Upload a PDF or snap a photo. OCR fills in the bill and keeps the image attached.
Bills and expenses, from supplier paperwork to paid.
Snap a bill and it is read for you. Approve it, match the payment and see what you owe each supplier — with purchase orders and expense claims in the same place.
For the people keeping business spending organised
Bill capture in WAWProfi · illustrative figures
Approve before it posts
Bills stay as drafts until someone approves them, and the same amount billed twice in a week is flagged.
Know what you owe
Supplier balances, due dates and payments in one place, matched from your bank statements.
Purchases, in the product
From the bill on the desk to the supplier paid.
- Recorded in WAWProfi
Built for the paperwork nobody enjoys.
Cy AI · Purchases
Ask what is due, before it is late.
Cy reads your bills, purchase orders and bank statements to tell you what is due, what has changed and what needs approving — with the bills behind every number.
- What do we owe this week?
- Which bills are waiting for approval?
- Did any supplier change bank details?
Answers cite your own records · Cy prepares, you approve
Everything included
What Purchases does today.
15 capabilities · plan availability on pricing
Purchases
- Purchases dashboard
- Bills: draft, approve, void or return to draft
- Bill scanning: capture bills from a PDF or photo (OCR)
- Duplicate bill protection using the supplier's reference
- Purchase orders: mark goods received and convert to a bill
- Expenses paid at the time, with the receipt attached
- Expense claims by secure link: no login needed for the person claiming
- Receipt scanning on expense claims
- Claim budgets for each person
- Person statements: see what each person is owed
- Supplier records: details, bank details and balances
- Supplier statements
- Inventory management
- Purchase settings: numbering and defaults
Accounts payable
- Accounts receivable and payable automation
Purchases / In practice
How bills and expenses work
- 01
Record the purchase
Choose the supplier and enter the bill or expense with its receipt or details.
- 02
Check how it's recorded
Review the amounts, accounts and tax codes before you post it.
- 03
Track the payment
Match the payment to the purchase and see any balance still due.
The practical details
Bills and expenses FAQs
Open a question to explore the workflow.
01Does Purchases cover both bills and expenses?
Yes. Purchases handles supplier bills and business expenses. Choose the record type that matches each transaction, rather than treating every payment out as the same kind of purchase.
02Can it change anything without me?
No. A scanned bill is saved as a draft. It reaches your books only when someone approves it, and if the same supplier bills the same amount (£50 or more) twice within a week, you get a possible-duplicate alert.
03Does entering a bill mean it's been paid?
No. A bill and its payment are separate records. The bill stays outstanding until the payment is recorded and matched to it.
Continue the story
Purchases connects to…
Your next chapter / Purchases
Get your business spending organised
Confirm the features, availability and setup that suit your team.